Privacy Notice for Website Users
CHERRY PARK RENTCO LIMITED
1. Who we are and who this Privacy Notice applies to
1.1 This Privacy Notice is provided by Cherry Park Rentco Limited (“Company” or “we” or “us” or “our”) who is a ‘controller’ for the purposes of the UK General Data Protection Regulation (EU) 2016/679 and the UK Data Protection Act 2018 (collectively referred to as the “Data Protection Laws”).
1.2 This Privacy Notice applies to all individuals (“you” and “your”) that register their interest to rent an apartment at Coppermaker Square 1 Cherry Park Lane Coppermaker Square, Stratford, E20 1NX via our website at https://www.coppermakersquare.com (“Website”).
1.3 We take your privacy very seriously. We ask that you read this Privacy Notice carefully as it contains important information about our processing and your rights.
1.4 You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues. Information about how to do this is available on its website at www.ico.org.uk.
2. How to contact us
2.1 If you need to contact us about this Privacy Notice, use the details below:
Wilco Verwijs (Senior Director of Compliance)
Finsbury Circus House, 15 Finsbury Circus, London, EC2M 7EB
3. Changes to this Privacy Notice
3.1 The latest version of this Privacy Notice can be found on the Website.
3.2 We may change this Privacy Notice from time to time. We will alert you by email or by posting a notice on our website when changes are made.
4. What personal data we collect, how we collect your personal data and why we process your personal data
4.1 In order to register your interest via the Website, you are required to provide the following types of personal data: (a) first name and last name, (b) contact number, (c) email address and (d) preferences of the types of apartment which you are interested in.
4.2 If you provide us with information about other individuals (e.g. family members), you confirm that you have informed them accordingly.
5. How we are legally permitted to process your personal data
5.1 We are allowed to process your personal data for the purposes set out at paragraph 4 (what personal data we collect and why we process your personal data) based on the legal bases noted in the table at paragraph 4 (what personal data we collect and why we process your personal data).
5.2 You can object to processing that we carry out on the grounds of legitimate interests. See paragraph 10 (your legal rights) to find out how.
6. How we keep your personal data secure
All personal data you provide to us is stored on secure systems. Once we have received your information, we will use strict procedures and security features to try to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way. We aim to ensure that the level of security and the measures adopted to protect your personal data are appropriate for the risks presented by the nature and use of your personal data.
7. How long we keep your personal data
We will retain your personal data for a period of 3 years.
8. Organisations we may share your personal data with
8.1 We have appointed Greystar Europe Holdings Ltd (“Greystar”) as the property manager of Coppermaker Square and the provider of our customer relationship management systems. We use other service providers to support our Website, for example, hosting providers and developers. Some of these service providers will process your personal data as part of the services they offer to us. We take steps to ensure that our service providers treat your data in accordance with the law, only use it in accordance with our contract with them and keep it secure. If you would like to know the names of our service providers, please contact us (see paragraph 2 (how to contact us)).
8.2 If you provide consent to receiving marketing communication from Westfield Europe Ltd (“Westfield”), we will share your personal data (full name, email address and/or contact number) with Westfield so they can send marketing communication directly to you. You should review Westfield’s privacy notice (INSERT LINK) to find out how they process your personal data. If you have any queries or complaints about how they process your personal data by them, please contact them separately using the contact information provided in their privacy notice.
9. Transfer of personal data
Some of our service providers may be located in countries outside of the UK or Europe. Where that is the case, we ensure that appropriate safeguards are in place and that any transfer complies with the mechanisms required by Data Protection Law. If you would like to know whether we transfer data to other countries, please contact us (see paragraph 2 (how to contact us)).
10. Your legal rights
10.1 As a data subject, you have the following legal rights under the Data Protection Laws (set out in the table below). You can exercise these rights free of charge, by contacting us (please see paragraph 2 (how to contact us)). We will respond to any rights that you exercise within a month of receiving the request unless the request is particularly complex (in which case, we will respond within three months).
10.2 We may need to request specific information from you to help us confirm your identity. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
10.3 Please be aware that there are exceptions and exemptions that apply to some of these rights, which we will apply in accordance with the Data Protection Laws.
10.4 You may be entitled to compensation for damage caused by contravention of the Data Protection Laws.
For privacy information relating to tenancies, please see privacy notice – tenancies.